Practice - Accounts and Admin Officer

Accounts and Admin Officer

Location: Northwood
Department: Administration and Finance
Reports To: Partner
Salary: £22k - £25k p.a 

Job Summary

The Accounts and Admin Officer is responsible for managing the organization's financial processes and administrative operations. This role combines accounting duties with general office management tasks to ensure smooth and efficient running of the office.

Key Responsibilities

Accounting Duties

• Bookkeeping: Maintain accurate and up-to-date records of financial transactions.
• Accounts Payable: Process invoices, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization.
• Accounts Receivable: Prepare, verify, and process invoices for sales or services rendered. Ensure timely collection of receivables and record all transactions.
• Bank Reconciliation: Perform monthly bank reconciliations.
• Financial Reporting: Assist in the preparation of financial statements and reports, ensuring accuracy and compliance with regulatory requirements.

• Office Management: Oversee the day-to-day operations of the office, including maintaining office supplies and equipment.
• Record Keeping: Maintain both digital and physical filing systems for easy retrieval and reference.
• HR Support: Assist with human resource activities such as maintaining employee records, processing payroll, and coordinating recruitment processes.
• Meeting Coordination: Schedule and coordinate meetings, appointments, and travel arrangements.
• Correspondence: Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Facility Management: Ensure the office environment is clean, safe, and conducive to productive work.

Qualifications

• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Experience: Minimum of 2-3 years of experience in accounting and administrative roles.

Skills:

• Proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Attention to detail and a high level of accuracy.
• Ability to work independently and as part of a team.
• Knowledge of local tax regulations and compliance requirements.

Working Conditions

• Environment: Office setting with a standard work week.
• Physical Demands: Mostly sedentary with occasional light lifting (up to 10 pounds).
• Travel: Minimal, with occasional local travel for banking and administrative errands.

For more information, please contact the below:  


Joe Henderson
Recruitment Consultant  
T: 07842 316631 
E: joe@supreme-ss.com